Associate Director Finance Hr International Folk Art Alliance

Job Posting for Associate Director of Finance & Man Resources at International Folk Art Alliance [nid:3572]

Task DESCRIPTION

Title: Acquaintance DIRECTOR of FINANCE and Human Resource REPORTS TO: Director of Finance and Human Resources (DFHR) Classification: Total Time, Exempt

JOB SUMMARY: Perform whatever combination of calculating, posting, verifying and analyzing of numerical data to ensure fiscal records are authentic and consummate according to GenerallyAccepted Bookkeeping Principles (GAAP). Provide key support to Human Resource and Payroll functions. Piece of work closely with DFHR to ensure timely reporting and positive communications with all staff, Board and Commission members, donors and volunteers.

ESSENTIAL FUNCTIONS - This position assumes responsibility for the following duties:

Full general Accounting

• Manage accounts payable; ensure completed contracts & Due west-9s are on file, monitor to ensure payments do not exceed contracts, and outcome timely payments to all vendors and artists.
• Reconcile and process payments for organisation's credit cards.
• Manage accounts receivable, including all customer/donor invoicing and payments received; process stock donations, process banking concern deposits, and work closely with Advancement

Department.

• Ensure bank accounts are current with software entries throughout the month.
• Process retail and Pop-up /Showcase sales in accounting software and gear up timely cost assay reports.
• Maintain accurate inventory accounting records.
• Prepare cash menses statements.
• Support the almanac budget procedure to include data entry, provide timely reports to department managers.
• Represent Finance department in Lath and Committee meetings as needed.

Human Resources

• Process bi-weekly payroll and maintain accurate PTO tracking.
• Procedure employee benefits, including the reconciliation and payment of monthly insurance premiums (wellness, dental, vision, short- and long-term inability); bi-monthly 403(b) contribution payments; enrollment and termination of benefits.
• Reconcile and pay all federal, state and local payroll taxes.
• Carry on-boarding of new hires and off-boarding of departing staff members.
• Maintain accurate and confidential personnel files.

Reports

• Process monthly, quarterly and annual state and federal payroll tax reports.
• Generate annual W-ii and 1099 forms.
• Prepare monthly fiscal statements.

• Gear up schedules for annual inspect and piece of work closely with DFHR and auditors to ensure a timely and successful completion of audit and 990 filing.

Markets (IFAM | Santa Fe and Dallas)

• Process artists' fees and payments to IFAA (lodging, booth & equipment rentals, shuttle, airfare, etc.) prior to, and during the market place (checks, wires and credit card transactions) and record in bookkeeping software and artist database.
• Assist with the fix and tear downward of payment stations, financial backroom and artist payout, including design and implementation of logistics.
• Process and reconcile agreed-upon artists sales, funds collected, and final payout to artists for all markets (checks and wire payments).
• Piece of work IFAM | Santa Atomic number 26 market weekend providing leadership to volunteers and staff in the depositing process and during artist payout.
• May exist required to attend out-of-town markets to prepare payment stations and reconciliation of artists' sales and payout (on-site or in Santa Fe headquarters).

QUALIFICATIONS

• Minimum five years of accounting experience, preferably with a non-profit organization.
• Bachelor'due south degree, preferably in Accounting, Finance or Business organisation, or equivalent experience
• Solid understanding of bookkeeping principles and demonstrated proficiency and experience in using bookkeeping software, preferably QuickBooks.
• Competency and fluency with computer technology, the internet and email required.
• High degree of proficiency in communicating both verbally and in writing.
• Successful completion of a background check.

CHARACTERISTICS NEEDED TO BE SUCCESSFUL in this positon

• Enjoys performing the day-to-day accounting functions that maintain a potent foundation for the arrangement while every bit adept at managing the intensity of specific projects and issue production.
• Effective problem-solver and a stiff "tin can-do" attitude; willing to piece of work hands-on to become the job done.
• Detail-oriented, strives for accuracy while balancing the need to meet deadlines.
• Effective time management skills and pro-active communicator.
• Support and piece of work closely with DFHR to accomplish departmental goals and deadlines.
• Professional and friendly demeanor; foster teamwork; graceful under pressure.
• Willingness to perform other duties as assigned.

Concrete and OTHER REQUIREMENTS

• Ability to sit and/or stand for sustained periods of fourth dimension.
• Repetitive motion – substantial movements of the wrists, hands and fingers.
• Close visual acuity to perform an action such equally preparing and analyzing data and figures, and viewing a computer terminal.
• Walking – moving about on foot to attain tasks, peculiarly moving from one piece of work site to another during markets.

• Power to occasionally lift upwardly to 20 pounds.
• Exposure to both indoor and outdoor environments.
• Travel may be required.
• A valid commuter's license.

SUPERVISORY RESPONSIBILITIES

• Supervise whatever temporary help in Finance department (including volunteers).

Work Environs/DYNAMICSThis position takes place in a fast-paced environment, especially during the two months prior to and ii months post-obit production of the annual Santa Fe market in July. The incumbent should exist prepared to be on-phone call during this period and immediately following. Work assignments may change depending upon unforeseen and unpredictable developments including changes in market structure and systems, new technologies and world events. A high caste of personal flexibility is required and expected, equally is a high degree of maintaining confidentiality, personal integrity and trustworthiness.

Job Type: Total-fourth dimension

Pay: $50,000.00 - $sixty,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 60 minutes shift
• Monday to Fri

COVID-19 considerations:
IFAA adheres to all guidelines from the New Mexico Section of Wellness.

Ability to commute/relocate:

• Santa Fe, NM 87505: Reliably commute or planning to relocate before starting work (Required)

Teaching:

• Bachelor's (Preferred)

Feel:

• Accounting: 5 years (Required)

Piece of work Location: One location

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Source: https://www.salary.com/job/international-folk-art-alliance-nid-3572/associate-director-of-finance-human-resources/j202112040931090961252